Finance Business Partner Jobs in Johannesburg

About the job

Duties & Responsibilities

Supplier Administration

• Liaise with existing suppliers and new suppliers on information required
• Keep updated credit application and information sheets of suppliers
• Complete all new supplier credit applications
• Ensure that copies of all documentation are made before sending to head office
• File invoices and correspondence in a methodical manner for easy access
• Respond to supplier payment queries

Financial Administration

• Liaise with internal technical teams on information required to ensure timeous financial pack submissions
• Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card/works orders, purchase orders and quotations.
• Check all supplier invoice ensuring complies with all current legislation in forms of VAT No’s, Company No’s. Addresses, etc.
• Check supplier invoice against Purchase Orders and Purchase Orders, GRV correctness (quantum and pricing).
• Check correctness of general ledger allocation and coding of invoices against bill of quantities.
• Ensure head of departments sign-off all invoices in respect of orders pertaining to services rendered.
• Ensure that all invoices are authorised for payment by Operations Executive in line with Tsebo Internal Auditor criteria.
• Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
• Manage 2 x Financial Controllers ensuring workload is evenly distributed.
• Quality control Financial Administrators output ensuring compliance and accuracy of works submitted.
• Make copies of all pass-through costs invoices and supporting documentation in compliance with the Tsebo Internal Auditors and Client criteria.
• Capture all invoices on D365 on a daily basis ensuring timeous uploads to meet deadlines.
• Compile Operations Executive Weekly and Monthly reports in terms of Head Office Reporting requirements. (Ensuring correctness and factual submissions)
• At month-end reconcile Fixed Fee and Pass-through costs and download from D365 against Fixed Fee and Pass-through costs captured in GL.
• Prepare a summary according to Client requirements of all Fixed and Pass-through costs required for invoicing purposes, after receiving invoice and schedule from head office

ISO 9001; 14001 & 45001 – Quality, Environmental and Health & Safety Standards

• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.

Ad Hoc

• Any reasonable action requested by management.

Skills and Competencies

• Excellent communication skills
• Excellent report writing skills
• Customer service centric
• Team and project focused
• Strategic planning skills
• Problem solving and analytical skills
• Innovative
• Financial and business acumen

Qualifications

• Helpdesk Operator Experience
• Knowledge of an Accounting Package
• Knowledge of a Helpdesk Package
• Knowledge of SLAs
• Knowledge of GAAP
• High degree of computer literacy (MS Word, Power Point, Excel)
• Helpdesk Operator Experience
• Knowledge of an Accounting Package
• Knowledge of a Helpdesk Package
• Knowledge of SLAs
• Knowledge of GAAP