UJ Jobs – Coordinator

Website University of Johannesburg

Job Description:

The UJPS is a support structure to all postgraduate students and postdoctoral research fellows (PDRF’s). One of the areas in the UJPS mandate is the holistic life cycle support of PDRFs, that is, comprehensive support throughout their relationship with UJ. This includes the liaison with internal and external service providers and partners. The funding support section manages and administers bursaries and scholarship as well as PDRF funding from various funding sources (both internal and external funds).

Job Responsibilities:

  • Liaison and support to faculties, departments, and individual supervisors regarding PDRFs
  • Verification and nominations of applicants
  • Liaison and collaboration with all internal stakeholders in providing holistic lifecycle support to PDRFs, including, Finance, Faculties, Partners in Holistic Life Cycle support (internationalisation, SEC, Accommodation etc.),
  • Uniform and consistent application of procedures, processes, and policy regarding PDRFs
  • Provision of single point of access to Life Cycle support to approximately 200 PDRFs
  • Financial management and coordination of R44 million
  • Filing and administration regarding PDRFs where needed
  • Management of contractual processes including reviewing and renewal process
  • Efficient allocation, award and replacement of fellowship and bursaries within the relevant procedures, processes, and policies
  • Arranging and coordinating workshops (internal and external) to various stakeholders
  • Compliance to Governance requirements
  • Arranging and coordinating meetings and events related to PDRFs
  • Post-Doctoral administration
  • Reporting to funders, RCD and UJ Management
  • Audit facilitation.

Job Requirements:

  • Excellent planning, organising and execution skills
  • Financial skills
  • Public relations skills
  • Good communication skills
  • Good conflict management, problem solving and decision-making skills
  • Attention to detail
  • Ability to perform under pressure and independent

Qualification & Experience:

  • 3 to 5 years relevant experience within a tertiary environment working with Postgraduate students/post-doctoral fellows, academic and support stakeholders’ structures, systems, policies, and procedures.
  • Degree or – relevant qualification (NQF 7)
  • Postgraduate qualification will be advantageous
  • Computer Literacy in MS Office and ITS/Oracle or similar
  • 3 to 5 years relevant experience within a tertiary environment working with Postgraduate students/post-doctoral funding

Job Details:

Company: University of Johannesburg

Vacancy Type:  Full Time

Job Location: Johannesburg, Gauteng. SA

Application Deadline: N/A

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